| Live Search | ||||||||
|---|---|---|---|---|---|---|---|---|
|
Benefits
The Downloadable Reports module provides an easy way to do the following activities:
- Create a unique report using only the attributes you specify.
- Export information displaying mappings between programs, controls, or any other item in the application.
- Save the report configuration for later use by any team member.
Overview
Information within ZenGRC, such as programs, objectives, and controls, along with all their mappings, can be downloaded into a CSV file. In addition, the downloaded file can be used to make updates and changes that can then be imported back into the application where the changes are saved.
Accessing Downloadable Reports
To access Downloadable Reports, complete the following steps:
Click Tools | Downloadable Reports.
- The Downloadable Reports page displays.
Creating a Report
To create a report, complete the following steps:
Click the arrow in the drop-down under Export Object Type and select the information type for download.
Info title NOTE To find a saved report, see Accessing a Saved Report. To save a report for later use, see Storing a Report for Future Use.
Info title NOTE To add more than one object type in the export, please see Adding Additional Export Types
Select the attributes and mappings to include in the report.
Info title NOTE For information on attributes and mappings, please see Attributes Overview and Mappings Overview.
Include Page DI:Tip - Code Attribute in Reports DI:Tip - Code Attribute in Reports 
Tip title TIP The page defaults to all attributes and mappings selected. The selections can be removed in two clicks: click None beside Attributes: click None beside Mappings. Then select the applicable information for the report.
- At the bottom of the page, click Download Report.
The CSV file downloads in the manner you have specified in your browser.
Info title NOTE To save the selections made for the report download, please see Storing a Report for Future Use.
| Anchor | ||||
|---|---|---|---|---|
|
DEFINITION: Attributes
The necessary information, such as title, description, or primary contact, that is typically populated when an item is created.
On the Downloadable Reports page, the attributes are the first selections made for the report and are outlined in red below.
Once the report is downloaded, the attributes display in a CSV spreadsheet as highlighted below (attributes displayed depend on selections made prior to running report).
| Include Page | ||||
|---|---|---|---|---|
|
Selecting and Deselecting Attributes and Mappings
When the Downloadable Reports page is initially accessed, all attributes and mappings are selected.
To deselect all attributes, complete the following steps:
- Click None Select none beside the Attributes labelheading.
- All attributes are deselected.
To select attributes, complete the following steps:
- Select , which allows selection of each attribute's check box individually.
- Alternatively, click Select All beside the Attributes label.
- Continue with report set up or click Download Report.
| Anchor | ||||
|---|---|---|---|---|
|
| borderColor | FireBrick |
|---|---|
| bgColor | AntiqueWhite |
| titleColor | black |
| borderWidth | 1 |
| titleBGColor | AntiqueWhite |
| borderStyle | solid |
DEFINITION: MappingsThe intentional connection between ZenGRC objects such as audits, controls, processes, systems, and compliance requirements.
ZenGRC is designed to map related objects many-to-many, so the Downloadable Reports page allows for the selection of all mappings potentially available to the downloaded information.
The mappings are the second set of selections for the report and are outlined in red below with names beginning with map:.
Once the report is downloaded, the mappings display in a CSV spreadsheet as highlighted below (mappings displayed depend on selections made prior to running report). The columns displaying mapped items have map:item to map column headers.
Selecting and Deselecting Mappings
When the Downloadable Reports page is initially accessed, all attributes and mappings are selected.
To deselect all mappings, complete the following steps:
Click None beside the Mappings label.
All mappings are deselected.
To select mappings, complete the following steps:
Using the Filter Query
The Filter Query lets you search key words. For more information, please see Filter Query Help.
| Anchor | ||||
|---|---|---|---|---|
|
The Downloadable Reports Module allows you to export more than one type of object in a report. This provides the ability to include all application information you want in one CSV file.
Adding An Additional Export Object Type
To add the export of an another object type, complete the following steps:
Click Add another object type at the bottom of the page.
The page refreshes with a new Export Object Type drop-down box and selections for attributes and mappings.
Select applicable attributes and mappings.
Continue with report set up or click Download Report.
Deleting An Additional Export Object Type
To delete an object type you created under Export Object Type, complete the following:
Click the trash can between the heading and the drop-down box.
Note title CAUTION There is no dialog box asking whether you're certain you want to delete the export object type. Once the trash can is clicked, the export type is deleted.
Tip title TIP This However, this does not delete the export object type from the Downloadable Reports module. It only deletes extra ones created for the report.
Rules Overview
Rules allow you to narrow results according to relevance to selected information.
For example, if you wanted to see all controls mapped to your SOC program, one way to find them is as follows:
- Select Controls under Export Object Type.
- Under Filter by Mapping Relevance, click Add New Rule.
- Choose Programs and then SOC 2/3 Program.
- Click Download Report.
Adding Rules
To add a rule, complete the following steps:
- Under the Filter by Mapping Relevancemapping relevance heading, click + Add a New Rulenew rule.
- Click the arrow in the drop-down under Relevant to and make a selection.
A new drop-down box A new line displays with selections to refine the report.
Tip title TIP Additional rules to further refine the results can be added by clicking + Add a New Rule.
Deleting Rules
To delete a rule you created under Filter By Mapping Relevance, complete the following:
Click the trash can between the heading and beside the drop-down box.
Note title CAUTION There is no dialog box asking whether you're certain you want to delete the rule. Once the trash can is clicked, the rule is deleted.
Tip title TIP This does not delete any mappings from the Downloadable Reports module. It only deletes extra ones created for the report.
| Anchor | ||||
|---|---|---|---|---|
|
To save report selections for future use, complete the following steps:
Click Save report configuration at the bottom of the page.
- A
In the dialog box
displays.
Enter a report , add a name in the text box Report configuration name and click Save.
Tip title TIP The report name must be unique.
Tip title TIP If you are altering a stored report and click Save without changing the name, an error displays requesting you to rename the report.
- Click Save.
Alternatively, click Close to cancel without saving.
| Anchor | ||||
|---|---|---|---|---|
|
To find a stored report, complete the following steps:
- Click the arrow in the drop-down box under Stored Configurations.
Select and select a report name.
- The page will populate populates with the saved configurationsselections.
Altering a Stored Report
A stored report cannot be altered and then saved with the same name. However, the new configuration can be saved with a different name.
To save a stored report with a different name, complete the following steps:
Access the report.
Info title NOTE For instructions on finding a stored report, please see Accessing a Stored Report.
- Make necessary changes.
Click Save report configuration at page bottom.
Info title NOTE For instructions on saving the report, please see Storing a Report for Future Use and note that the report will need to be saved with a different name.
Info title NOTE If necessary, you can delete the original report. Please see Deleting a Stored Report.
| Anchor | ||||
|---|---|---|---|---|
|
To delete a saved report, complete the following steps:
Click the arrow in the drop-down box under Stored Configurations. The Configurations to display all saved reports display.
- Click the red trashcan icon Select a report and click Delete beside the report name. A dialog box displays.
- Click Delete.
- Alternatively, click Close Cancel to exit the dialog box without deleting the report.